Administrative Clerk (USEFMs)

Embassy Brussels


Datum: 6 dagen geleden
Stad: Bruxelles, Bruxelles-Capitale
Contract type: Voltijd
Embassy Brussels
Hiring Path:
  • Open to the public
Who May Apply/Clarification From the Agency: For USEFM - FP is 08. Actual FP salary determined by Washington D.C.

USEFMs

!!! Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply. !!!

If the candidate meets all of the onboarding criteria they could start working as of immediately Security Clearance Required: Secret/Confidential Clearance Appointment Type Temporary Appointment Type Details: Definite Not to Exceed 5 years. (FMA) Definite Not to Exceed 1 year. (PSA) Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is Full Time (40 hours per week).


Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.


If the candidate meets all of the onboarding criteria they could start working as of immediately.

Supervisory Position: No Relocation Expenses Reimbursed: No

Duties



This position is a rover assistant. The incumbent provides office management assistance to various sections when there is a staffing need. Duties vary based on location and nature of assignment. Duties include, but are not limited to:


  • Provides clerical and administrative support to the Bilat and USEU missions, in offices within and outside of controlled access areas (CAA).

  • Composes, types, or edits a variety of correspondence, such as letters, office policies, acceptance of invitations, memoranda, reports, forms, cables, etc. from handwritten drafts, oral instructions, or previous examples. Proofreads for typographical errors, grammar, punctuation, capitalization and spelling.

  • Follows proper agency format requirements and ensures correct transmission procedures. For Department of State work, applies TAGS and terms, and maintains archives (paper and electronic) in accordance with department policy, and purges files on an on-going basis. Manages classified and unclassified publications and other material in a manner for easy retrieval.

  • Manages and distributes various forms of correspondence with other offices or the Tri-Mission (news bulletins, emails, roster updates, emergency phone trees, networking groups, distro lists, working groups, committees, etc)

  • Attends meetings as required.

  • Assists with VIP visits as needed.

  • Receives and handles mail, routing items to appropriate personnel for action and notifying supervisor of impending deadlines.

  • Prepares supply and procurement requests.

  • Receives visitors or telephone calls, responds to routine inquiries or refers them to appropriate officer.

  • Arranges meetings and conferences, including room reservations for officers and for visitors.

  • Makes travel arrangements for officers; including hotel reservations and transportation arrangements.

  • Prepares travel and representational vouchers for processing.

  • Drafts cables/pulls daily cable traffic if appropriate.

  • Escorts visitors around the compound, and escorts cleaners, repair teams, gardeners, etc., as needed within the CAA space.

Qualifications and Evaluations

Requirements:

EXPERIENCE: One year of clerical/secretarial experience.


JOB KNOWLEDGE: Critical thinking, organization are a must. Knowledge of Microsoft Word and Excel (ideally also Powerpoint, Publisher, and OneNote), Adobe PDF, typing, general office equipment.

Education Requirements:

Completion of secondary school.

Evaluations:

LANGUAGE: Fluency in English. This may be tested.


SKILLS AND ABILITIES:


  • Business communications skills including drafting routine correspondence;

  • Knowledge of Microsoft Office;

  • Flexibility in adapting to a non-routine workday with numerous interruptions;

  • General office and administrative skills.


EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.


HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:


  • AEFM / USEFM who is a preference-eligible U.S. Veteran*

  • AEFM / USEFM

  • FS on LWOP and CS with reemployment rights **

  • IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Secret clearance.


To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.


Eligible Family Member Applicants:


  • Copy of high school diploma

  • Copy of Sponsor's Orders/Assignment Notification (or equivalent)

  • Passport copy

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Mission in Brussels.

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